I found the content of this course a little more challenging, perhaps it’s because I am so accustomed to storing my files on my desktop or an external hard drive. OneDrive for Business also involves the dreaded ‘Cloud’ which to be honest, I am actually warming to. It just seems like an effortless option so far.
The lovely e-instructor breaks down OneDrive for Business and explains that it works like DropBox; this does not help me as I am not a frequent user of Drop Box. As she explained further, I began to realise what OneDrive for Business was all about.
OneDrive for Business utilises the ‘Cloud’ for storing business files and is an adaption of Microsoft’s OneDrive. I learned that the difference between the two are the types of files stored on each: OneDrive for Business is intended for professional documents. It is a formal library-like service for storing and organising files in the workplace. It is useful to know that I can separate my personal photos and documents on OneDrive from my professional files on OneDrive for Business.
The e-instructor used the phrase ‘online filing cabinet’, which helped me contextualise the use of OneDrive for Business in an office environment. The e-instructor explores this further by explaining how simple it is to organise your documents using the check box tool on the left hand side of the document list.
The check box tool can be used to share multiple documents with the same person and move items to a specific folder when organising your documents. Fantastic!
OneDrive for Business also contains 1 terabyte of cloud storage (I paused the course and looked this up), that is 1000 gigabytes, that’s a lot of business documents!
This particular course is very interactive which is great, but there are many steps to remember. Yet again I am loving the music, it changes every time and is a great indication that an interactive action is required from me.
Today, Simon and I are working on the Falcon_Budget Sheet, It sounds like a top-secret report that Simon has been working on all year, but who knows.
Just like Office Online, you have the ability to invite others to see, edit and share the documents that are stored with OneDrive for Business.
The e-instructor highlights that you can select a ‘require sign in’ option for documents that are extremely confidential. For example Simon would want to check the ‘require sign in’ option when sharing the Falcon_Budget Sheet with Victoria to ensure no one else stumbles across it and reads all of the top-secret information. This is a very useful and reassuring tool for all workplace private and confidential file sharing.
It is important to note that if you want to work on a document offline a copy is to be downloaded from your OneDrive for Business account on to your computer desktop. Once connected to the internet the updated document can then be synced to OneDrive for Business.
Now for the Knowledge Check!
I stumbled on a few of the questions, but the program allows you to have a second attempt at answering the question correctly. I think this is a great way to learn from your mistakes. The program did suggest that I review this particular course again to ensure that I completely understand all concepts covered.
So I did and I got all of the questions right! The beauty of this interactive program is that I can learn at my own pace.
Skype for Business is next, let’s do this!